This role encompasses a variety of tasks that require attention to detail and must be completed in an efficient and timely manner. The bookkeeper/office administrator is required to track all the companies financial transactions, income statements, balance sheets, bank reconciliation, invoicing, accounts payable, accounts receivable, insurance/benefits, and other administrative support.
Job Duties and Responsibilities:
Accurate processing of all invoices and request for payments in Quickbooks (online)
Audit data to ensure accuracy
Process employee expense reports and company credit cards by verifying receipts and coding expenses for approval
Prepare weekly paychecks
Maintain vendor relationships, records, review statements, research and resolved account balances and discrepancies.
Prepare and invoice customer invoices and apply customer payments to Quickbooks.
Process customer credit card payments.
Respond to billing inquiries via email/phone
Email/Mail customer invoices daily
Make/Handle collection calls
Facilitate benefit information during New Hire Orientation and open enrollment periods
Learns and understands all benefit products in order to assist staff members
Maintenance of staff benefit, vacation, PTO and leave files
Processing of all employment paperwork
General office duties and other duties as assigned
Associates degree preferred
Strong background in bookkeeping and Quickbooks
2 years experience with Quickbooks
2 years experience in bookkeeping
Proficient with the Microsoft Office product line
Strong communication skills
Strong Organizational skills
Hours M-F 7:30 to 4:30/Hour lunch
Business casual attire